Minutes of The Windsor-Severance Historical Society
August 28, 2023
The Windsor-Severance Historical Society met in person on Monday, August 28, at 10:00 a.m. In attendance were Kristie Melendez, Sue Buxmann, Dan Meyers, Gary Martin, Marcella Johnson and Judy Firestien.
Call to Order – Kristie Melendez called the meeting to order at 10:10 a.m. Monthly Reports/Approvals
July Minutes – The Minutes from the previous meeting on July 24, 2023 were reviewed and approved as presented.
Treasurer’s Report – Kristie reported from the July 20th bank statement that the balance in checking was $8,038.75 which included a deposit of $2,380.59 for the membership drive and an expenditure of $991.11 for the membership mailing. The balance in savings was $14,558.81. The CD has a balance of about $20,000 and just renewed at a rate of 5% for six months. Balances are healthy.
Membership Update and Status – Kristie will get thank you notes sent out to members soon. Currently, there are 35 active members and funds received to date were $2,480. Another donation had been received towards Marge Straube’s memorial. There was discussion over how to handle donations that come in from time to time. These names could be added to the mailing list so that donors could be invited to events and membership and participation could be encouraged. These special donations should also be noted. The balance in the memorial for Marge Straube is now at $1,397.21.
Town and WSHS MOU – The Town and new Town attorney have now agreed to keep the language “in perpetuity” in the agreement. It would be the wishes of the Board that this is a long-standing agreement. Hopefully, a vote on the final agreement can be taken at the September meeting. The “sliver of property” would then transfer to the Town and the WSHS would have a permanent place to put items which would be catalogued. The WSHS would have a home for the organization. There was additional discussion about future meeting places, times, and posting about upcoming meetings.
2024 WSHS Calendars – Kristie has gotten photos and dates and will have her designer start on the calendar. She hoped to have a proof to email out to the Board in the next couple of weeks. Dan shared a few photos from Severance that might be included also. Space on the back cover might be sold to sponsors to help with cost of the calendar. The minimum number of calendars to be printed for sale will be 500 and could be available for sale starting with the “Christmas in Windsor” event in November. Kristie will check on details for this possibility. Realtors might be interested in purchasing these calendars for a closing gift. The Chamber might like to have them for gifts to clients. Optimist Club might be willing to help with a volunteer at a calendar table or booth. Windsor Chamber of Commerce also has Ambassadors to help promote the Town. A table might be set up near concessions at the event.
Updated Bylaws – The Bylaws and membership status had been reviewed. There are four Executive Board Members and the Bylaws call for having three additional directors. With her agreement, Marcella Johnson was appointed as a Director.
Kristie also shared the revised bylaws with changes as discussed at the previous meeting. Sue moved and Marcella seconded the revised bylaws be accepted as presented. Motion carried.
Farm Tours 2023 – October 8th, 1-5 pm/Severance Days & Harvest Fest Parade sponsorship update – The ad for the Farm Tour has been included in the Windsor Recreation Activity Guide. There were ten kids who walked and passed out cards. Kristie walked with them and 1,000 cards were given out at the Severance Day parade. The same kids and same number of cards will be given out at the Harvest Festival parade. Judy would update the booklet with regard to dates and any other updating so that they can be printed. American Legacy Academy is owed $2,000 for the kids’ efforts. Kristi Martin is making 50 cloth bags and Kristie suggested having a different sticker each year to be collected by the kids. Printing 100 4” stickers would be about $89, which was approved by the Board. The Society still has the seed packets with the logo. These might be given out also for inclusion in the bags or a small, plastic farm animal might be included. The “petting sheep” will be able to attend again this year. Teachers might be interested in having a private tour for a class grade in school and work this into the curriculum.
Legends and Lessons- November 5, 2:00-5:00 p.m – Kristie will get an official invitation ready to be sent out. Nominees for the event were discussed and would include Gene Morey, Gloria Gaslin, Mary Alice Lindblad, and Virginia Lindblad. These nominees would have their videos shown on the tv at the event, in addition to Lucile Apodaca, Maria Dressel, and Jim Dudley.
Severance News – Dan reported Severance Days had been a great event.
2023 Videos – Ruth had completed an interview with Gloria Gaslin and it is now available on YouTube. Gloria was very appreciative and thought it was so kind to be remembered.
Windsor Chamber Membership – Sue moved and Gary seconded the Windsor Chamber membership be renewed for $225 for the year. Motion carried.
PO Box Renewal – The post office box will be renewed for an annual fee of $176.
Board Communication – Visit Windsor Guide – Sue moved and Gary seconded an 1/8th page ad be placed in the Visit Windsor guide for $375 (including the 20% discount) with a small design fee included for creation of the ad. Motion carried.
Next Meeting – The next meeting will be September 25, 2023 at 10:00 a.m. The meeting was adjourned at 11:32 a.m.
Judy Firestien, Secretary